Updating Attendance History
After each event for which attendance is recorded on a checklist, a subsequent step involves retrieving the attendance and reviewing the names of attendees that were manually entered on the Attendance Checklist tab.
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1. Retrieve the Checklist Data
1. Retrieve the Checklist Data
Select the attendance checklist for the event. Filter by year or type of event as needed. More often than not the checklist event will already be correct.
Check the box labeled Retrieve Results to populate the sheet with the event data.
2. Review and Correct the Checklist Data
2. Review and Correct the Checklist Data
If any individuals were entered manually, they will be listed on the left side of the sheet.
If a person is known to the attendance roll, a checkmark appears beside their name and no change is needed.
If a person is not known, a plus sign appears by their name.
You should make sure that names are in "Lastname, Firstname" form with a space after the comma.
If the person's last name is not known, follow the convention of using the tilde (~) character for the last name.
As you type in the correction, any matching names on the roll will show up in the list. If you see that person's name, select the name from the list.
If you type in a new person to the roll, you'll get an "Invalid" error message which you can ignore.
3. Update the Attendance History
3. Update the Attendance History
Once you have made all of the corrections, you will need to update attendance history.
Pull down the Dropdown Script Menu and select Update Attendance History.
Reply to the confirmation message.
If you choose to continue, the history database will be updated. You will be notified when the update is complete. Click on OK.
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