ADP Payroll Run

Step 1: Initiate the Payroll Run

After you have received all of the documentation from employees and contractors-

1. Log in to  ADP Run Payroll. 

2. Click on “Run Payroll”.

3. Review “Payroll Notes” dialogue box for relevant notes. 

Step 2: Fill in the Employee Compensation Page

The first page is employee hours and salary amounts, including offset and housing for the pastor. 

1. Alter the amounts as needed (the amounts should not vary from one month to the next unless an individual's compensation changed) 

2. Click “Next” when ready.

Step 3: Fill in the Contractor Compensation Page

The second page is contractor amounts. This information will vary from one month to the next according to monthly invoices submitted by the contractors.

1. For each contractor, fill in the “1099Comp Amount” boxes only – no other boxes.

2. Click “Preview payroll” when ready.

Step 4: Preview the Payroll

The Preview Payroll page will show how much cash is required. This amount will be pulled from the  bank, then held at ADP until it is direct deposited into individual accounts on pay day.

1. Click on “Reports” in the lower left corner. For each report listed-

   • Click on the report name to display the report

   • Click on "Print" to download the report

   • Click on "Cancel" to close the report window

2. Examine each of the downloaded reports.

3. If all reports look good and there is enough money in the bank account to cover the debit, then click “Approve” to approve payroll for the month.

4. A warning box appears with the associated payroll expense giving you one last chance to cancel. If necessary, transfer enough money from the Money Market account to the Checking account to cover the payroll expense.

5. Click "Approve" to continue.

Step 5: Manage General Ledger

The "Success" that comes up summarizes the payroll that was just approved.

1. Click on “Manage General Ledger”

2. Select the square next to the Pay Period, then click “Download” to download the Generic (.xls) spreadsheet of the payroll period. 

3. Logoff ADP.

Step 6: File the Payroll Information

The Payroll Reports folder is organized by subfolders for each calendar year and each month. The Google drive as mapped on the office PC is depicted in the figure below.

1. Create a new folder for the current month.

2. Upload all of the files downloaded during the Payroll.

3. Upload all of the invoices submitted by contractors.