Record the ADP Bill

A few days later you will receive notification of an ADP invoice. You have to retrieve the invoice from ADP and create the expenditure transaction in QuickBooks.

Download the ADP Invoice

1. Log in to  ADP Run Payroll, then click on Reports on the left-side menu.

2. Scroll down to “Popular reports” and click on Billing Invoices. A page will open in a new tab labeled “Billing and Invoice Management” (see image).

3. Click the 3 dots next to the current invoice, then click “PDF” to download the current invoice.

4. Logoff ADP.

Record the ADP Invoice

1. Login to QuickBooks.

2. Locate and edit the previous ADP invoice.

3. Click on More > Copy to create a copy of the invoice.

4. Change the following information on the copy-

   1. • Delete the attachments associated with the original invoice

      • Attach the new ADP invoice PDF

      • Payment Date (”Advice of Debit Due Date” on the PDF)

      • Invoice Number (”Advice of Debit Number” on the PDF)

      • DESCRIPTION

      • RATE (”Total Debited” on the PDF)

5. Save and close the expense.

6. Logoff QuickBooks.